- How is the DJ assigned? Can we choose them?
We typically rotate through our roster of Toast-certified DJs, but you are more than welcome to make a request if you were given a referral or if one of our DJs really stood out to you in our online reviews. We charge a Special Reservation Fee and we would need to confirm their availability before we added them to your contract.
- How would you describe your style?
Polished, professional, and customizable. Our style is really based around the vision of the bride and groom. Our online planning tools are designed to allow you to help us understand that vision. We can accommodate any type of vibe you seek for your event planning!
- How will you know if our DJ will be a good match for us?
All of our DJ’s are trained to customize the playlist and even their MC style to match your vision. Feel free to communicate what you are looking for in an MC and we will take that into consideration when assigning your DJ.
- Do you have bios or videos of the DJs available to choose from?
We do not offer videos and bios of our DJs because every wedding/event planning is so different and we like to emphasize that we are completely customizable and adaptable to any situation and vision. We feel like videos would be misleading and limiting. Also, at every event, our focus is always on our clients and not our own promotions.
- Can we request a bilingual DJ (Spanish)?
All of our DJs are very familiar with bilingual events! About 40% of our business is Latin weddings and our DJs are extremely comfortable with all of the music. You are more than welcome to request a bilingual DJ and we can check to see if there is one available for your event date. If we do have a bilingual DJ available for your date, there will be a Special Reservation fee to lock them in for your event .
- Can we meet with the DJ before booking?
We do not assign your DJ until after a booking fee is received and you are officially booked. All of our DJs are Toast-certified and trained in-house to the same 5-star standards to be able to customize the playlist and even their own style to match the vision that you have for your big day. We do understand your reservations; if you would like to have a meeting with a Toast Entertainment representative before booking, we can certainly set that up for you!
- My venue requires insurance.
No problem at all. We carry the industry standard of $1 million liability insurance. The concierge team would be happy to provide you or your venue with the certificate of insurance.
- What is prelude music? Is it included in my package?
Prelude (or pre-ceremony) music is background music played while your guests are arriving before your ceremony. It helps to let your guests know where to go when they arrive and creates a nice atmosphere for mingling with friends and family before the ceremony starts. Usually, that is about 30 minutes before the ceremony begins. Your package would need to include this time if you were wanting prelude music played.
- Do you offer custom monograms?
Unfortunately, we do not offer custom monogram lighting. However, we would be more than happy to offer you referrals if needed.
- Can we choose the music for our playlist?
Yes. You will have as much (or as little) say in the playlist that you would like. Our Music Request List is split up into a “must play” list, a “play if possible” list, and a “do not play” list.
- Can we just provide our Spotify playlist?
We will absolutely take a Spotify Playlist! Please be sure to limit your playlist to no more than 80 songs. We always recommend that our clients use our Music Request Form for a couple of reasons. It allows you to categorize your selections according to importance (“Must Play”, “Play If Possible”, and even “DO NOT PLAY”). Our forms allow you to add notes to specific songs (“dedicate to the best man”, “open the dance floor with this”, etc.). And finally, our online forms are stored in a central place that everyone can access. This is super important in case of an emergency, like if we have to deploy a backup DJ. Though this rarely happens, it would allow us to quickly gather everything needed to assist with your event.
- Can you make a custom mix for us?
Absolutely, we can mix music for you! We would have you send us the music with details of what you want. Then we will send it back to you for approval, and we can make adjustments as needed.
- What if our song is not in your database/library?
There is nothing we can’t play. There is a custom list that you can fill out for anything that is not in our database.
- Do you take requests from the crowd?
That is entirely up to you. On your DJ Planning Form, you will designate whether you want to allow requests or not. You can even specify exceptions (for instance, if you want to allow all of your guests to make requests, except, maybe, for your brother.)
- Does our package include ceremony music and sound?
All of our packages include the second speaker with a built-in PA system for the ceremony and/or cocktail hour. Your package would need to cover this time including any pre-ceremony music. All of our packages also include the wireless handheld mic, and you can add a lapel mic for only $50.
- Do we meet with or chat with the DJ at any point prior to the wedding date?
Yes! The concierge team will introduce you to your DJ 1 month before the wedding and from there you will have unlimited communication with them until the big day. Until then, you can always reach a member of our concierge team with any questions.
- What does the DJ setup look like?
Your DJ will need at least an 8’X8’ space within 100’ of a standard outlet. The standard setup consists of a 6-foot table with either a black or white table scrim, 2 large raised speakers, and a light tree with 4 individual dance lights. You can see examples on the DJ page: Toastent.com/DJ
- What does the full dance lighting consist of?
All of our packages include colorful, club-style dance lights that move to the beat of the music. Your DJ will turn them on when the dance floor opens. They create a party atmosphere. You can see a video of the dance lights at toastent.com/lighting
- What will the DJ wear?
Business casual by default, but we want to match the type of day that you have planned, so if you are having a country style wedding we are happy to wear our pearl snaps and blue jeans. This is a question we ask you on your DJ planning form.
- How do your DJs motivate shy crowds?
All of our DJs are professional party hosts. They are able to read the crowd and change up the playlist to keep the energy up and the party going. Professional tip: line dances, dance floor props, and games are great ways to keep your guests on the dance floor.
- Do you have a backup plan in case of emergencies or malfunctions?
We provide backup equipment for everything, and we even have an emergency professional DJ on call, ready to go with your requested music and details!
- Our venue provides sound equipment. Will the DJ use it?
We will bring absolutely everything that we need, and we will use our sound equipment to ensure the quality that we guarantee.
- What time will the DJ arrive?
Your DJ will arrive 1.5 hours before the designated start time.
- What are the travel fees?
We will travel for free within 65 miles of the center of the city (according to Google Maps). If your venue is outside of our free travel range, your travel fee will be on your itemized quote.
- Will the DJ be at the rehearsal?
No. All of our DJs are seasoned, and with your completed online planning forms, they will be fully prepared for your wedding. If you think that a rehearsal is absolutely necessary, you can discuss those options with the concierge team.
- We have the “unlimited” package. Can we have the DJ arrive early to play during the setup?
We discourage this. Usually, the bridal parties are separated into different rooms and the DJ would be playing to an empty room. Also having the DJ come extra early to an already extended workday, where they are required to be high-energy, is not ideal.
- We are going to have a live musician before the ceremony starts and during the ceremony, can they use the ceremony speaker?
We work with musicians all the time! We ask that they bring everything that they would need and to use us as a backup plan. There is no way we can guarantee compatibility (especially with sound quality adjustments) without a rehearsal. That being said, your DJ will do everything they can to help.
- Is there a mic stand to use the wireless mic during the ceremony?
A mic stand is a $25 upgrade. We also offer lapel mics for $50.
- Can your equipment handle the acoustics of our venue?
Our DJs would be able to adjust to the acoustics of your venue, no problem. Acoustics vary widely throughout all the different venues we frequent and our DJs often use their mixing board to adjust the audio levels during their soundcheck. This is done every time we set up for an event because the acoustics can differ at the same venue based on the number of guests, equipment and decorations, etc.
- My event is large. Should I add more speakers?
We have worked at thousands of events over the last ten years, and we rarely see the need for additional speakers. You can discuss the details with our concierge team and your DJ before your event and you can always add additional speakers if needed.
- My ceremony is at a different location than my reception. Is that okay?
That is totally fine, but there will be a relocation fee if you are wanting your DJ to cover both. It is $50 for the first 20 miles and an additional $50 for every 20 miles after that.
- There is a break between our ceremony and reception. Are we able to split our package up?
Our packages are designed to be continuous, so you would need to choose a package that accommodates the number of hours you need from start to finish. We also offer “unlimited” packages to help with this cost.
- Will the DJ make announcements?
Yes! They will MC the entire night to whatever extent you want.
- When are our forms due?
Your forms are due 1 month before your event.
- What if we need to make changes to our forms after the 1-month mark?
That is totally fine, just always remember to re-SUBMIT any forms that you update and let your concierge team know that a change has been made.
- Does the DJ need a break?
No. Your DJ will work straight through the event. When they need to step away to use the bathroom or eat (at appropriate times), they will have music cued and there will never be a lull.
- Are we supposed to provide a meal for the DJ?
We do not require vendor meals, but they are appreciated! We ask that you let your DJ know if a meal is not going to be provided so that they can make accommodations.
- Are we supposed to tip the DJ?
Tipping is also always appreciated, as an acknowledgment of good service, but never required.